Wednesday, January 11, 2012

Shared Part-Time Bookkeeper, Mattress Factory / New Hazlett Theater / Society for Contemporary Craft - Pittsburgh, PA

Posted: 1/11/12

Mattress Factory / New Hazlett Theater / Society for Contemporary Craft
Shared Part-Time Bookkeeper (30 hours per week)

The Mattress Factory is a museum of contemporary art that exhibits room-sized works called installations.  Created on site by artists from across the country and around the world, these unique exhibition feature a variery of media that engage all of the senses. 

The New Hazlett Theater is a non-profit performing arts facility, with a mission to cultivate the arts and provide a venue for world-class cultural events, including theater, dance, performance-art, music, spoken word performances, and community events.

The Society for Contemporary Craft, located in the Strip District, showcases the best of national and international contemporary craft through high-quality exhibition, education and outreach programming.

Summary of Bookkeeper Position:  Maintains general ledger, including all cash receipts and accounts payable. Ensures accuracy of financial records.  Maintains employee and vendor files.  Completes/assists with month and year-end closes and yearly audit.  Bachelor’s degree in accounting or related field plus 5 years bookkeeping experience desired.  Non-profit experience preferred.  Good computer skills a must.  Part-time, approximately 10 hours per week at each organization.  Flexible schedule. 

Key Responsibilities:
Financial:

• Track all grant activity in accordance with FAS116.
• Monitor annual budget.

Cash

• Enter all cash receipts into general ledger.
• Prepare bank deposits.
• Keep appropriate staff informed of cash position.

Accounts Receivable

• Prepare invoices as required.
• Maintain Accounts Receivable listing.

Accounts Payable

• Enter accounts payable invoices into general ledger.
• Review vendor statements and contact vendors regarding discrepancies.
• Process checks.
• Maintain vendor files.
• Prepare and submit monthly sales tax & alcoholic beverage tax payments.

Month End Closing

• Review data and prepare Adjusting Journal Entry (AJE) for the depreciation, accounts/contributions receiveable, deferred revenue, miscellaneous reclasses.
• Reconcile and propose necessary entries for deferred revenue, deferred expense, accounts receivable, contrubutions receivable, refundable advances, miscellaneous liabilities.
• Update and reconcile Temporarily Restricted schedule.

Yearly Responsibilities

• Coordinate year-end close.
• Coordinate audit requirements with outside auditors.
• Work with appropriate staff to develop annual budget.

Board Relations:

• Prepare reports for board review.

Development:

• Track all grant and pledge activity.
• Coordinate all financial requirements as they relate to grant proposals.
• Ensure proper treatment of cash and pledges received.

Human Resources:

• Maintain employee and subcontractor files
• Ensure confidentiality of all employee, customer and vendor information
• Comply with all policies and procedures.

Operations:

• Perform periodic backup of accounting system
• Observe safety and security procedures
• Use equipment and materials properly.

Planning:

• Work with staff to develop plans and improvements as they relate to each organization’s financial well-being

Programming:

• Understand and stay current with programming initiatives, particularly as they pertain to finances

Other:

• Perform other functions as required to ensure the success of each organization.

Physical Effort: Predominantly sedentary type position, however, may move about as necessary.

Education Equivalent: Bachelor’s degree in accounting or related field required.  

Previous Experience:  Minimum of five years bookkeeping experience desired.  Additional experience in non-profit business environment preferred. Good computer skills a must.

TO APPLY: 

Send resume with cover letter, salary history, and three professional references to René Conrad via email to rconrad@newhazletttheater.org. No phone calls please.

Please mention that you heard about this opportunity from Dewey & Kaye Jobs Watch in your cover letter when applying for this position.

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