Tuesday, March 9, 2010

Administrative/Executive Assistant, Government Relations Office - Pittsburgh - South Hills, PA

Posted: 3/9/10

Government Relations Office seeks Executive Assistant to work in a dynamic environment where you will assist and support fellow staff conducting services in administration, communication, community and public relations. 

Located 2 miles from downtown Pittsburgh in the South Hills
Office Hours: Monday-Friday 8:30 a.m. - 5:00 p.m.
Salary: $22,000, no benefits
Start Date: Monday, April 5th

RESUMES WILL BE ACCEPTED UNTIL MONDAY, MARCH 22, 2010, 5:00 P.M.—NO EXCEPTIONS.
INTERVIEWS WILL BE SCHEDULED WITHIN ONE WEEK OF RESUME CLOSING DATE.

Qualifications:

• Meticulous attention to detail
• Exceptional organizational skills
• Exceptional customer service skills, including phone skills
• Ability to communicate effectively verbally and in writing in a positive and diplomatic manner
•  Active and effective listening skills, including writing letters through dictation
• Ability to work with others and serve a diverse community of people with multi-faceted issues
• Ability to shift easily between tasks as required and with or without specific direction
• Ability to meet deadlines and complete projects and tasks on time, as well as manage deliverables and deadlines   
• Software skills:  MS Office, especially Word and Excel, Database management, etc.
• Experience and comfort using on-line resources for research, locating data and documents in a timely manner
• Knowledge, experience and/or ability to learn the city, state and federal agencies responsible for various customer needs
• Ability to work both independently and cooperatively
• Ability to exercise professional judgment and maintain confidentiality
• Education: Associates or Bachelor’s degree and/or 3 years of equivalent executive office experience

Specific Duties:

Administrative 

• The key focus of this position’s duties include but are not limited to:
• Answer and route incoming phone calls
• Responsible for maintaining supervisors’ schedule, by keeping track of all invitations received, learning supervisor’s priority for attending events, accepting or declining invitations, and making sure all details are on the office and supervisors’ work calendars
• Re-organize and maintain internal filing systems, both online and in paper
• Process mail and mailings, distribute within office and send outgoing mail
• Maintain updates to contacts, business cards and other correspondence resources
• Draft letters through dictation
• Maintain inventory and order office supplies as needed
• Communicate with various government agencies to support the needs of customers

Customer Services

• Mange customer inquires and casework
• Greet and serve customers
• Determine appropriate course of action to solve problems and create solutions
• Research government services to determine appropriate course of action to fulfill customer needs

TO APPLY:  Please submit resume and cover letter to: Pgh.exec.2010@gmail.com

Please mention that you heard about this opportunity from Dewey & Kaye Jobs Watch in your cover letter when applying for this position.

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